Sitra Logistic Services NV, with its registered office in Ypres and registered in the KBO under number 0506.712.657, is the controller. Sitra Logistic Services NV declares that, as the controller, it complies with Belgian privacy legislation, as well as the provisions of the General Data Protection Regulation.
The General Data Protection Regulation defines Personal Data as follows:
“any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person”
In addition, the General Data Protection Regulation defines processing as follows:
“any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction”
Sitra Logistic Services NV processes personal data about you when you are using our services, when we are managing the website or when you subscribe to our newsletter. Below you will find an overview of the personal data that we process in this context:
Sitra Logistic Services NV processes various personal data about you in the context of an application. In the event of a spontaneous application or application via the online application form, we will ask you for the following data:
Sitra Logistic Services NV processes your personal data for the following purposes.
Sitra Logistic Services NV uses the legal grounds below to justify these processing operations.
Unless these data are necessary for the performance of an agreement or you have given consent to keep these data, Sitra Logistic Services NV will not keep these data longer than 6 months after receipt.
If you and Sitra Logistic Services NV enter into an employment agreement, the company will retain this data until 5 years after the end of the employment agreement. If Sitra Logistic Services NV decides to stop the application procedure, the company will delete the personal data 1 year after that decision.
The periods mentioned in 6.1 and 6.2 do not apply if the data is kept longer because Sitra Logistic Services NV is legally obliged to keep these data longer, or if these personal data are necessary for the establishment, exercise of defence of a legal claim.
Sitra Logistic Services NV manages the website itself. This means no data is shared with third parties for this.
Sitra Logistic Services NV uses the Jobtoolz application during the application procedure. Sitra Logistic Services NV has concluded a Data Protection Agreement with them.
The Data Subject has the right to access the personal data processed by Sitra Logistic Services NV. He also has the right to know why that data is requested, how long we keep it, to whom we will send it, whether we send it outside the EEA, how the controller acquires it and whether we use it to make automated decisions.
Sitra Logistic Services NV is obliged to provide the data in a comprehensible form, free of charge. If you request additional copies, we may charge an appropriate price for this. If you request this information digitally, we will, unless otherwise agreed, send you the information by e-mail.
To ensure that the Data Subject makes the request himself, we may ask you to send us a copy of the passport. To protect your privacy as much as possible, we ask you to make your passport photo, Citizen Service Number (BSN), card number and Machine Readable Zone unreadable on the copy.
We will respond to your request as soon as possible. Sitra Logistic Services NV will reply within one month at the latest.
For Sitra Logistic Services NV, it is important that the information about the Data Subject is correct. That is why the person concerned always has the right to ask us to correct or supplement his/her personal data.
The data subject has the right to object to the processing of his/her personal data for serious and legitimate reasons in accordance with Article 21 of the AVG.
This can only be done in cases where Sitra Logistic Services processes the data subject's data on the basis of the legitimate interest of Sitra Logistic Services or the public interest.
If one of the situations listed in Article 18 of the AVG occurs, the data subject has the right to have the processing of his/her data frozen. This puts the processing temporarily on hold.
The data subject has the right to obtain his/her personal data in a structured, common and readable form and/or to transfer them to other data controllers if this is technically possible.
If the processing is based on your consent, you have the right to withdraw that consent at any time. This withdrawal has no negative consequences for you. Withdrawal of consent is only valid for the future and does not affect the lawfulness of the processing carried out prior to withdrawal.
The data subject has the right to have his/her data erased without unreasonable delay if:
1) The data is no longer necessary for the purposes for which it was collected.
2) The consent is withdrawn.
3) Personal data has been processed unlawfully.
4) The personal data must be deleted on the basis of a legal obligation of Sitra Logistic Services NV.
5) The processing has been objected to and there are no compelling grounds for justification.
The processing of your personal data does not include profiling. Nor will we subject you to any other automated decision.
You can exercise your rights by contacting the person responsible for the processing:
You have the right to complain to the Data Protection Authority (“Gegevensbeschermingsautoriteit”) with address Drukpersstraat 35, 1000 Brussel, phone number +32 (0)2 2744800, Fax +32 (0)2 274 48 35, e-mail: firstname.lastname@example.org
This is without prejudice to a remedy before a civil court.
If you, as a data subject, would suffer damage as a result of the processing of his personal data, he/she may bring an action for damages.